Microsoft 365 (Office 365) is a software-as-a-service platform that can fulfill the needs of a wide range of businesses. Office 365 ensures that users don't skip a beat by providing application availability and uptime. Office 365 email backup is an excellent strategy to guard against other security risks. While some users may utilize a native tool to back up their Office 365 email, these tools are not a substitute for a backup.

Native tools cannot back up large amounts of data quickly and efficiently, so they may not meet your needs. Since they were not created for professionals, all the free tools are limited.

Why Should Every User's Need to Backup Office 365 Data

• Data that Office365 accidentally deletes is automatically replicated across the network. To ensure your data is protected, you will need Office 365 backup.
• Cloud storage is still vulnerable to cyber-attacks. Ransomware and malware could compromise Office 365 files. If they have backed up office365 emails, users can recover encrypted files.
• Policies on Retention it can be hard to keep track of the Microsoft retention policies. Additional features can be added to third-party backup software for data preservation.
• Office 365 can experience occasional outages that could affect access data. These outages may last for a few seconds or even one minute. These outages can be avoided by using Office 365 cloud backup.

Manual Method Using Export and Import Wizard

There are various options for backing up Office 365 data, but not all of them will meet your needs. We recommend using a professional Office 365 backup tool if you have a lot of data. However, you can use the native tools if you don't need to backup a large amount of data. We'll show you how to do it:

1. Open Outlook in your system.
2. Next, Do not forget to save and click on that button to select another option; Open & Export, press this button.
3. Select a wizard to be the next one. Export to a file Clicks the button to proceed to the Next button.
4. Select the Outlook Data File Click on the button in the next wizard to select the option Next Click here
5. Next, select the folder items you wish to move and then hit the next button.
6. Click the button below browse, click the button to choose the location, provide a name for PST, and click Ok.
7. You can select the duplication option that best suits your needs and ease.
8. Finally, press the Finish button.

Manual Method Have Some Limitations

• To backup Office 365 email using this method, you will need to configure Office 365 mailboxes.
• Only the Desktop version of Office 365 has the import/export wizard.
• Users cannot migrate multiple mailboxes. You will need to do this again and again.
• Manual backup cannot be set up regularly. It means that you will need to keep the data updated manually. If you fail to back up your data and your system is affected by ransomware or unintentional malware deletion, all of your data will be lost.

Top 3 Automated Software to Backup O365 Data

1. Aryson Office 365 Email Backup Restore

No, one wants to risk their data as an individual or any other organization. To ensure a perfect Office 365 backup, you will need a third-party solution. Aryson Office 365 Email Backup Software can export Office 365 mailboxes into other file formats. Office 365 Backup Solutions has a simple interface and a variety of essential features. Because it is quick, accurate, and easy to use, it is the best backup solution. It's amazing what it can do.

• This software can backup Office 365 mailboxes on your laptop.
• You can create backups in the Office 365 Backup tool on a daily and weekly basis.
• The software provides a pause function to allow users to restart the backup process if it is interrupted.
• This software backs up Office 365 mailboxes as well as PST files.
• Aryson Software offers users the opportunity to try their software for free.

2.  Stellar Office 365 Converter

Stellar Converter Office 365 allows you to convert and export your Office 365 mailbox data to various file formats such as PST or PDF. This software also backup mailbox items. It is a file format converter software. It preserves your folder structure and hierarchy, while also saving your mailbox data. This software requires technical skills.

3. Kernal Office 365 Converter

Backup Office 365/Exchange data to PST to protect your sensitive information. This utility can backup and restore mailboxes in bulk. It is ideal for small businesses. All Exchange versions, Outlook PST file and Office 365 plans supported. Outlook is not supported. Backup Exchange emails to PST with Office 365/Exchange.

Final Words

Having a backup is usually a good idea because it helps you in many situations. You'll find all you need to know about Office 365 data backup in this article. Only a few conditions justify using a native tool for backup. Office 365 Backup and Restore Software is a simple and secure backup solution.